If it has been given to you to put together a corporate travel policy, your mission from the stand point of the company is to develop a policy that standardizes business expenses, eliminates waste and excess on the road and puts some controls around that part of the business expense picture. So there are some definite focus areas you should include in the stated corporate policy including

* Reservations. If you utilize a travel agent that is looking for the best deal for the company. The best rates can be identified and taken advantage off but only while making sure the business travelers needs to meet the business objective of the trip are satisfied. Requiring that employees utilize the corporate travel agent again is not harsh and it clarifies for the employee how to handle the situation.

* Use of credit. It is a bit of effort and expense to set up corporate credit cards that you can require your traveling employees to use. But by trapping expenses to the corporate account, you can get a record of a good percentage of the business expenses that the employee is incurring. Many of the expenses of travel such as airline and hotel can be direct billed back to the company thus taking both the hassle and the opportunity for creativity out of the hands of the business traveler.

* Travel rewards. If you have your corporate travel coordinated by an internal or external travel agency, corporate accounts with the major airlines can be established so the frequent flyer miles can be collected by the business. As such the business can redeem those miles and realize those benefits as a significant discount on the travel that must be paid for.

* Daily limits. Your corporate travel policy must communicate clearly to the traveling employee what their limits are for hotel, rental car and meals on the road. You want to head off before it starts any tendency by the employee to go to expensive restaurants and see the business trip as some form of all expenses paid vacation. But you also must allow for some leverage for the employee to eat well while traveling. This part of the policy should be reviewed annually to update to current costs.

* Reporting. One of the chief complaints employees have about corporate travel policies are that the expense reporting system is cryptic and hard to fill out. You will give the employee a standardized form that each traveler in the company must fill out to get reimbursed for expenses while traveling. But review these forms and even design your own so the format is understandable and you have categories to cover all types of expenses the employee might encounter.
Along with these general categories, your corporate travel policies should include some leverage for employees who are faced with exceptional situations. Room and food expenses can vary widely depending on where the employee must travel. So you dont want to set the hotel limit to $125 per night because it is reasonable to stay in a comfortable hotel for that rate in Lincoln Nebraska but enforce that same limitation for an employee who must do business in New York City.

If you create good general policies to cover your employees while they are on the road, there is a win win situation for you and your employees, and there will be a productive outcome that is cost-effective for the company overall.

Your laptop is a crucial piece of equipment as you travel. In an airport emergency situation, your wireless laptop can be used to change reservations so you can avoid those long lines to get on the next flight out. You can reserve a rental car or snag one of the few remaining hotel rooms in town right from the comfort of a seat at the airport. Then the savvy business traveler can casually stroll to his or her designation as others around them panic because they knew how to leverage technology and the internet to bail themselves out of a crisis situation.

But one aspect of using your laptop to rescue yourself when the airport is in shut down is the limited power of laptops. To see your battery go dead just when you needed it the most is like watching your ship sink as the sharks circle the lifeboat. What not many people know is that there are open electrical outlets in airports that are there for cleaning crews if you know where they are. Usually these outlets are just under the windows that overlook the landing strips so if you can secure a seat near these outlets, you can charge up your laptop and keep your lifeline to the world alive.

Business travelers also know how to take full advantage of resources that are made available to business travelers exclusively. Find hotels that cater to the traveling businessperson. These hotels will not have amenities for families nor are they trying to bring in busses of teenagers on the way to camp. So you can find a hotel with much fewer young people making noise and being a nuisance when you are trying to focus on business.

In addition to using businesses that cater to the business traveler, take advantage of frequent flyer and priority clubs that many airlines and hotels offer. If you are going to travel a lot, you can rack up some credits on those clubs, which can result in upgrades to first class, better accommodations or free services when you stay at your selected hotels. They win because they capture your travel dollar. You win because you get pampered for a while.

You can gain a lot of convenience and reduce your hassles by using a less popular airport to come into town. By utilizing an airport in a smaller town near by and renting a car, you get out of the congestion of traffic and can drive to your destination without that exposure to the masses all pushing and shoving to get through the major hubs.

Extra copies of travel documents can speed things up a lot especially if you are leaving the country. Often when you are going through customs, you must surrender your passport so the customs agent can make a copy. So you make a copy before you get there and give it to them. With a quick scan, they can confirm that it is a legitimate copy and have you on your way much quicker.

Dont overlook how public transportation can bail you out of dealing with a lot of traffic in large city situations. In Washington or New York, the subways work exceptionally well. If you can get out of the airport area via mass transit, you can find a rental car location in town and conduct your business with less wait and without the traffic jams you would face at the airport. Plus airport rental car sites are more expensive than those in town.

These little tips can go a long way toward making your trip less of a hassle, less expensive and more successful. Knowing what resources are available to business travelers you can save money and make your business trip hassle-free.

But if you are new to business travel, there are some aspects to it that are very different from travel for leisure and ways to prepare for the trip that will make or break whether it goes well or you come home frustrated in your efforts. Just like any business venture, the key word for success in this venture is preparation. Above all, have your business program well organized and ready to use when you get there. If you are giving a presentation, have it finished, the PowerPoint slides prepared and tested and all of your equipment ready to go when you set out. The sheer fact that you are prepared for the work you are going to this new city to do will relieve your tension tremendously.

But preparation doesnt stop just in planning for a successful business effort. Do your homework about the place you are going and how you will handle the trip once you get there. Here are some key things you should think well in advance about to assure your trip goes well.

* Your plane flight. As soon as you know your destination, book that flight. The earlier you nail that down, the more you know you will have a flight and that your choice of seats is assured. This can make business travel by air much less stressful.

* Driving in a new town. If you are going to drive in a new town, be sure you have maps and know how to negotiate the roads. Its a whole different world to drive in Boston compared to driving in Kansas City. If you can avoid driving, make sure your ground transportation is arranged ahead of time.

* Accommodations. Obviously, book your hotel well in advance to assure you will have a room when you get there. Only in situations where you are not sure where you will end up should you put this off. The last thing you want would be to need a room at 11 p.m. and everything in town is booked up.

* Extraordinary needs. If you have medicines or other needs that are going to require special planning, get out ahead of that too. If there are business needs you will require upon your arrival, you can ship things ahead for yourself so that equipment is waiting in your destination office when you arrive.

* Dealing with security. Remember that homeland security at airports is tight and the rules change from time to time. You can usually find the current restrictions and ways the airlines will allow you to travel on the internet. By knowing this in advance, you can avoid a lot of heartache when you get to the airport.

* Money. You dont want to have wads of cash with you when you travel but think ahead about how much cash and other monetary needs you should have. Travel with plenty of credit at your disposal. Emergency situations on the road can be defrayed with good credit or you can find yourself in a real jam without it. If you are traveling overseas, become familiar with the monetary system you will be using there.

* Things you take for granted. Little things mean a lot. If you have creature comforts you need in the hotel room, think about them and pack such things so you can feel as at home as possible. Something as small as your favorite pillow or a scented candle to relax you can make all the difference in your ability to rest and be ready for business the next day.

By doing plenty of good planning, you can assure yourself that you have what you need on the trip and nothing more. This will become more natural as you travel more. Always be prepared before you travel and you can be confident everything is well taken care of.

Business travel can take you to many different destination environments. In the same business travel year, you could find yourself on the beaches of Miami, in the exotic caf钳 of San Francisco or in a heavy urban center such as Philadelphia or New York. As a business traveler, your goal is to make your stay as uneventful as possible.

But businesses travel can be dangerous. Just because you are on the corporate expense account, that doesnt mean that those who would victimize travelers will pass you over. So its important you have a plan to assure your safety on your travels. Probably one of the most vulnerable experiences you may have is finding yourself on foot in an urban setting. Whether you are just taking a walk or you find yourself on foot to return to your hotel, if that short walk occurs after dark or in a setting where you feel there might be a risk, it can be a very disconcerting feeling.

So its good to have some techniques to take yourself out of a risk category should you find yourself in that situation. In my travels, I found myself in New York quite often. New York is a town where walking from place to place is not that uncommon. So an experienced business traveler gave me some good advice on how to walk about in a town like New York and remove yourself from danger even before it befalls you. These tips can be useful in just about any urban city in the world. And when you have some good ideas about how to navigate such a situation, your confidence level goes up. Some of my friends tips included

* Dont stare up. Dont look like tourist by staring at the tall buildings. Walk like someone who has been here for years.

* Dont take out your wallet. Get to an indoor location to look at your wallet. Dont give anyone a signal of where your valuables are on your person.

* Walk with intention. Walk as if you are late for an appointment. Be in a hurry and impatient with others on the street. Look slightly irritated and in a hurry. Dont look like a victim.

* Dont make eye contact. In an urban setting, the others on the street are not people to you. Dont look at them or give them a chance to get your attention. Look bored.

* Keep an escape route. If you are walking on a sidewalk, you can walk very close to the street. Keep an eye on the street itself. If you sense the rush of an assailant, you can dash right into traffic and disrupt moving vehicles. It is guaranteed that no mugger wants to carry out his crime in that situation.

* Make a fuss. If you see a situation evolving that could be dangerous, create a stir on the street. Get in the middle of the biggest and noisiest situation you can find or create. Noise and crowds frighten off assailants every time.

These are simple rules but they can be used in almost any urban setting you may encounter. So keep these guidelines tucked away. The moment when become useful wont announce itself. So take a walk safely through the streets of New York and you will be prepared if anything threatens you.

The actual technology you use to stay connected may change over time. Whereas in the past we could only use pay phones at airports, we have evolved technologically so you can travel and access your network via your cell phone, wireless PC or an assortment of other devices. So the first step is to identify the type of technology that satisfies your need for connectivity as well as enabling you to work productively in diverse locations such as the airport, your airplane seat or your hotel room.

As you conduct a technical review of the available technology, be careful to research the durability of the equipment you are taking on the road. You may be able to afford the most sophisticated equipment on the market today. But if that equipment cannot survive the rigors of travel including being banged around in your luggage, exposure to heat, cold and moisture or just about any other harsh condition you might throw it into, it isnt going to be the kind of equipment you want by your side on a long business trip.

Once you settle on the equipment, you should configure it or have it configured for internet access as well as the ability to tap into your corporate intranet and network. It is crucial that you can communicate with your team and access corporate files so you can stay on top of what is going on with your projects at home. For example, if you have your project team file status reports each Friday morning, you must be able to review those and give directions for action items to take that come from those reports quickly and efficiently, even if you are on a ten hour flight from Europe.

To manage your phone contacts, the idea of just putting the out of office auto-answer on your office message service is so last decade. Instead, you can forward your office phone to your cell phone and receive your phone calls in remote so you can conduct your business as though you were on site throughout your trip.

There is adequate technology available currently for you to be able to access and operate your desktop computer back on your desk at the office even while traveling. One such service is gotomypc.com. But there are many such services or your IT department may have a methodology to enable that access that you can use if you get them involved in your trip planning. By accessing your PC daily or several times daily, you can activate your instance of Microsoft Outlook or whatever your email software is and read and respond to important business emails as you relax in your hotel room after your business meetings out of town.
These are just a few of the technologies that make it possible to perform virtually any function from remote that you could have done only in the office in the past. So dont accept the limitations of the road. Make sure you can stay in touch with what is happening in the office so you can stay in control while you are on the road.

Many of the skills associated with business travel have to do with how to live productively on the road. This is especially important if you find yourself on a lengthy business trip. The life of moving in and out of hotels, traveling by car or airplane and the stresses of the work can wear down even the most robust and experienced business traveler.

Maintaining a healthy diet while traveling for business is a serious challenge and one that really can only be accomplished with some serious planning. You will inevitably find yourself eating in a lot of restaurants on the road and that kind of food does not lend itself to a diet that is designed for weight loss or for a diet you must maintain for health reasons.

The first but biggest step forward to achieving diet goals while traveling is to communicate your desires to your traveling companions. In a business setting, there is often a lot of encouragement to eat and drink well. Everybody is on the expense account so it is easy to overdo it. But if you let your coworkers and clients know you have compelling reasons to maintain a disciplined diet, most of the time they will respect that and find ways to help you be successful.

Another trick of business travel is not to depend on restaurants for your meals entirely. If you can get out to a market early in the trip and purchase some fresh fruit and vegetables, you can prepare some healthy food in your room to fill you up and keep you on track. Then if you find that you must eat in a restaurant to discuss business with coworkers or build relationships with the client, your appetite will be low so you can get by on much less.

You can also be a voice for moderation in the selection of eating establishments for your meals. Obviously, fast food is not going to be a good choice for you. So if there is discussion about where to stop, you can vote for a place that serves a good variety of meal choices including some healthy choice menu options. In that way if you must eat in a restaurant, you can find items to order that can be prepared in accord with your diet needs.

You will be surprised how many allies you will find both in your travel associates and with those you are doing business with at your destination who have diet goals but have not been successful because of the temptations of the life on the road. Your open statement of intent to stick to your diet in spite of the rigors of business travel can be a tremendous inspiration to them. Moreover, by building partnerships in your intent to live healthy, it is entirely possible to take your business to a healthy restaurant or deli and allow the rest of the party to go to a place of their liking. As long as this is done without animosity, everybody wins.

Avoiding alcohol and snacks can be a huge challenge on the road as well. Very often in a seminar setting or during a long day of discussions, the host company or office will provide cookies or other snacks to help the meeting go well by keeping everybodys blood sugar up. These snacks are going to be hard to resist. One way to help yourself in that situation is to be prepared with your own snacks in your brief case to bring out to substitute for the unhealthy food being provided.

By thinking ahead about your diet needs and how you will provide for yourself while traveling, it is possible to sustain a healthy lifestyle even during business trips. Also get a good nights sleep and you will be more effective and productive for your company.

These kinds of excesses are the types of behavior that you will see an experienced business traveler avoid. If you are setting out on a lengthy business trip perhaps lasting many weeks and traversing many cities, the road itself can take a toll on your health and well being. The disruption to your normal life patterns, the hard work and the stress of making connections and moving from town tot own can introduce levels of fatigue that can take a toll and even lead to illness on the road. And there is no more unpleasant experience than to be ill while traveling for business and to still have to do your duties despite your poor health.

It is for this reason that observing some strict rules of good living on the road will pay off over the life of the trip and make the rigors of travel much less serious. Much of the discipline of business travel involves simply introducing a daily routine to your life that includes some healthy activities so you can keep your physical, mental and emotional state in good shape and ready for business each and every day. Some simple but effective rules to live by for a healthy business travel experience include

* Sleep routines. A good nights sleep is something we take for granted. And to get into a rested state takes more than just a bed and an alarm clock. You have routines at home that you use to cycle down toward rest. Adapt those to life on the road and allow yourself that hour before bed to get ready to rest as well as ample time to rest as well as sleep. Both are necessary for good health.

* Regular exercise. Most hotels have an exercise room or pool you can use to get some motion into your muscles. Sitting in airplanes or conference rooms can cramp your muscles and keep you from maintaining good flexibility in your muscles. Even if it is nothing more than taking a walk after dinner or doing some simple exercises at night in the hotel, give your body some movement so stretch those muscles and get some fresh oxygen into your blood.

* Time not working. For the sake of your mental health, take some time just for you. If you are in a town that has some fun things to see, get away from the business side of business travel and go to the zoo or a museum or see an attraction to give your mind a break from the stress of business. And take a few hours at night to relax in the hotel and read a book or watch your favorite TV show. You need that mental down time to recuperate and process all that is going on during your trip.

* Good foods. Dont cave into the temptation to eat fast food. Look for restaurants that will serve you well-rounded meals and make sure you eat fruits, dairy, vegetables, breads and good healthy proteins each day.

* Dont drink. Alcohol, while fun, is a huge drain on your bodys resources. The time drinking and recovering makes demands on your body that take away from the task of recovering your health each day. So avoid alcohol other than perhaps a glass of wine at night. You will survive the trip so much better if you are careful about your alcohol consumption.

Some of these ideas seem almost ridiculously simple. But if you have done any business travel at all, you know that sometimes the simple requirement of a healthy diet and some time to yourself to exercise and rest can be elusive in a busy work schedule. All you have to do is eat the same way you do when at home to keep your life in good balance.

As a business traveler, you have a mission to complete. This is not necessarily an adventure nor is it something you are doing for fun. Its business and you handle it as business. If you travel frequently on business, you have a standard process you go through to handle waiting for flights and how to store and retrieve travel documents when they are needed.

Most of time we had handle the presence of large crowds around us. After all those families on vacation, groups of teenagers on spring break or young couples on honeymoon have as much right to the airways and the airports as you do. But everything changes when flights begin to get canceled, especially if you are in a situation where so many flights are canceled and large amounts of people are going to be stranded in that airport overnight.

When such a situation begins to loom, it is easy to sense that feeling of panic rise up as you sense it happening in those around you. Inexperienced travelers may have no idea how to handle this situation. But as a business traveler, you are there doing the bidding of your company. You probably are on an expense account of some sort and you should have good credit that you can use to navigate this situation. So if you see an airport shutdown situation happening around you, you may ask yourself that question, Is this a good time to panic? The answer is no. But it is a good time to act fast so your needs are met.

It is always a good idea to keep your wits about yourself in an airport situation so you can take action early if you see an airport shutdown situation beginning to happen around you. The thing to remember is that you are the one in control here and you do not have to let yourself be put at the whim of the airlines or the airport. But detecting the crisis coming early is the key and taking quick action.

Often as flights begin to get canceled, you may find yourself in long lines to try to rebook flights or find a solution to the problem. Realize that if the airport is stopping all flights due to weather or other reasons, there is no resolution waiting for you when you get to the front of the line. And staying in line will only add to your sense of crisis and panic.

So get out of that line! You have resources to make accommodations for yourself. The last thing you want is to have to pass the night in that airport. If you can get another form of transportation, you can still get to your destination albeit a little late. But rental car agencies are going to be flooded with people who, like you, are looking for a solution. So the earlier you can diagnose the situation as not acceptable and get a car, the faster you can leave the airport and head for a hotel or for your destination.

Use the same strategy in booking a room at a nearby motel or hotel. If you can get to private accommodations for the night, you can work, make your phone calls and preserve your energies so you are able to conduct business well once the crisis is passed. The key is to stay calm and deal with situation quickly and efficiently using the resources you have on hand.

But to use the old phrase, its the little things that mean a lot especially when you are enduring the inconvenience of business travel. You put up with a lot of inconvenience and having to accommodate the needs of others in airports where everybody wants to be comfortable. Little things mean a lot on a long business flight from how well you eat to the kind of car you rent on the other end. Just a small surprise or accommodation along the way can set put you in a good mood on the trip and that mood could even influence the outcome of the meetings you will conduct when you make your business contacts at your destination.

Some people do not have a preference where they sit during the plane flight. But there are a number of issues that can become significant during those hours where you are essentially immobile as you fly cross-country. Some of those are.

* If you are claustrophobic, having a window seat isnt about sight seeing. It can be a sanity saving necessity to keep you from focusing on the enclosed airplane space.
* If you wish to work, you need some space to spread out.
* Some medical needs might require easy access to the privacy of the laboratory, if for no other reason than to take medicine without being observed.
* If you have close connections and are on a tight deadline, sitting near the front of the plane helps with getting off quickly.

To get some control over the variable of where you are sit en route to or from your business trip, put some thought into the issue up front and see if you can reserve the seat that suits your purposes before you ever get to the airport. If you use online reservations, you can get a map of the plane, which will show you which seats are open. This gives you excellent ability to move your seat so you can sit just where you want before you go to the airport.

Some factors to take into consideration are the room you need and whether you need to recline your seat or not. The seats on the exit row are almost always more roomy. In exchange for being willing to open the door in an emergency, you can gain twice as much room as you might have had which pays off when you want to work during the flight.

The last row of the airplane does not recline. The upside of that row is that you dont have anyone behind you to kick your seat back or bounce the tray table as they do whatever it is they are doing back there. By the same token, the first set in the section does not have seats in front of it so it can be roomier. But you may not have a tray table to use to set your laptop on for work. These are trade offs worth thinking through in advance.

You can have your travel agent know your preferences when they book your flight. But dont miss the chance to make changes as late as the day of the flight. You might spot a row that is not full and be able to grab a seat and have the row to yourself. And believe you me that can be a rare treat indeed.

The Alamo car rental company actually gives its customers varied service programs that they can choose from, from corporate programs to governement contractor programs to meeting and events probrams. Alamo car rental has your back (plus your head) covered. They can actually provide you with whatever vehicle that you will want (depends on what you actually need that time).

Aside from quality service, Alamo car rental actually prides itself for being able to deliver unbeleivably cheaper rates (as compared with their rival car rental services agency) which just goes to show how Alamo car rental has been devoted to its consumer public. By sticking to cheaper rates, Alamo car rental agencies actually give their clients a good value for their money.
Alamo car rental is also a good choice for businessmen who are jetting off from one state to another, rather, from one country to another (thus the need for the private vehicle). They actually provide businessmen an exlcusive and unique business travel program which obviously is just focused on delivering the needs of valued and busy businessmen.

Certain Alamo car rental policies and guidelines include the following:

Informing them about an additional driver as well as any disabilities or sickness and complications.
Your credit card number, basically how youre planning fot Alamo car rentals excellent service.
Proper papers, licenses and identification cards.

Well there are actually a lot more, But its really best to highlight the more important ones. The Alamo car rental service adheres these strict rules and guidelines in order to maintain service efficiency and their good reputation to the public.

Contacting them is actually just a breeze, if youre not able to locate their listed number in the directory, you can just search for their number instead, on the internet. The internet has a varied and incredibly enormous array of lists that will inevitably lead you to the Alamos car rental services number. However, you can also reach them through electronic mail. Geared towards providing unparalled service to its loyal customers as well as those who are still looking for a car service rental that they want to try out, Alamo car rental has provided the public with various ways of being able to reach them.

And speaking of trying their best to give their curtomers great service, Alamo car rental has actually equipped their vehivcles with other services that might possibly prove to be very useful to their clients. Upon request, one may avail of the various add-ons that only Alamo car rental can provide. From carphones to kiddie chairs. Alamo car rental service has prided itself for always being in the forefront of the car rental industry. Be sure to check the out once youre having some car rental problems, theyre sure they can help you out.

If you are a business professional, than you use your iPhone for more than simply keeping in touch with your friends and family, in many cases your iPhone is your link to the business world. Whether you are keeping track of your stocks, checking your e-mail or conducting conference calls while on your way to a business meeting, your iPhone is literally your key to keeping connected with your professional life. However, if you are like most business professionals, than you travel the globe in order to keep your business active and profitable. There are many concerns that people have with cell phones are whether or not you will be able to use your phone when you are in a different country, especially if you are visiting for an extended period of time.

Can you use your iPhone overseas

If you are a business professional, than you use your iPhone for more than simply keeping in touch with your friends and family, in many cases your iPhone is your link to the business world. Whether you are keeping track of your stocks, checking your e-mail or conducting conference calls while on your way to a business meeting, your iPhone is literally your key to keeping connected with your professional life. However, if you are like most business professionals, than you travel the globe in order to keep your business active and profitable. There are many concerns that people have with cell phones are whether or not you will be able to use your phone when you are in a different country, especially if you are visiting for an extended period of time.

Like most cell phones, the iPhone works with a particular cell phone carrier, and in this case you have your service through AT&T/Cingular. Many business professionals want the security in knowing that their cell phone service will not be disrupted simply because they travel from country to country. Since the iPhone is serviced by AT&T/Cingular, you will not have to worry about loosing service, or features, because the iPhone uses the GSM system. GSM is an acronym that stands for Global System for Mobile communication, thus allowing you to use your cell phone in many different countries. Actually, there are over one hundred countries around the world that use GSM, thus allowing you to keep using your iPhone without any hindrance to cell service.

Many business travelers go to Europe and Asia, and since their iPhone uses GSM, they are able to have excellent service throughout both of these locations. However, there are some precautions that you will want to take before you leave the country with your iPhone. If you have ever traveled throughout the world and used your cell phone, you were probably surprised by extremely high charges for phone and data use.

This is because your number is an American telephone number, thus every call you make within another country is looked upon by your carrier as an international call. If you are overseas for quite some time, than it is easy to accumulate several hundred dollars worth of fees and roaming charges, this is why you will
want to alter you calling plan if you travel overseas frequently.

AT&T/Cingular has really great international calling plans that are very cost effective. Thus you are able to still travel throughout the world without having to worry about roaming and international call fees. Also, if you use data on your iPhone, which most of you do, you will want to make sure that you have an international data plan as well. The worst homecoming surprise you can get is opening your cell phone bill only to find several hundred dollars worth of extra charges and fees. However, if you plan ahead and make sure that you obtain a new service plan that includes international cell phone use, you will not have to worry about extremely high charges.